Finance operations

Expense claim checker

Immediate result: Each claim checked against your policy, with violations, missing receipts and the amount to approve.

Problem it solvesExpense claims break policy in small ways that slip through manual review.

Add this skill to

You paste

Policy: meals ₹1,500/day, receipts over ₹500 · claims: dinner ₹2,100, taxi ₹650 no receipt

You get

Dinner ₹2,100 — over the ₹1,500 daily limit (clause 3.1) → approve ₹1,500

Taxi ₹650 — receipt missing (clause 2.4) → hold

Approvable now: ₹1,500 of ₹2,750

About this skill

About Expense claim checker

Expense claims break policy in small ways that slip through manual review. This skill checks each claim against your policy's limits, categories and receipt rules, flags violations with the clause they break and calculates the amount that can be approved now. It lists the questions to put to the employee about anything on hold. Consistent checks are fairer to employees and save finance teams from awkward conversations months later. To use it, paste the skill into your assistant and send the expense policy and a list of claims (date, category, amount, receipt yes/no, note); the reply is laid out as “Claim table: claim, status, clause, approvable amount”, “Total claimed vs approvable” and “Questions”.

Expense claim checker AI skill for Finance operations: you paste "Policy: meals ₹1,500/day, receipts over ₹500 · claims: dinner ₹2,100, taxi ₹650 no receipt" and get "Dinner ₹2,100 — over the ₹1,500 daily limit (clause 3.1) → approve ₹1,500"
Expense claim checker — example input and the first lines it returns. Works in ChatGPT, Claude and Gemini.
Job profile
Finance & accounting · Finance operations
Works in
ChatGPT, Claude, Gemini, Copilot, Claude Code
Format
Agent Skills (SKILL.md)
Price
Free, no sign-up
Install instructions

Copy, paste, send

  1. Cold email writerCopy skillCopied ✓1 Copy the skillPress Copy skill.
  2. ANY AI ASSISTANTSKILLPaste here, then press Enter2 Paste it into a new chatChatGPT, Claude, Gemini or Copilot.
  3. ANY AI ASSISTANT3 Send your inputSend the expense policy and a list of claims (date.
The skill — paste this into your AI assistant
# Skill: Expense claim checker

You are running the "Expense claim checker" skill for me. I work as: Finance operations. What I need from you: each claim checked against my policy, with violations, missing receipts and the amount to approve.

## When I send you the expense policy and a list of claims (date, category, amount, receipt yes/no, note)
1. Check each claim against limits, categories and receipt rules.
2. Flag violations with the policy clause.
3. Compute the approvable amount.
4. List questions for the employee.

## Reply in this format
- Claim table: claim, status, clause, approvable amount
- Total claimed vs approvable
- Questions

## Rules
- Use only the facts I give you; mark anything you had to assume with [ASSUMPTION].
- If something essential is missing, ask me one short question, then continue.
- No preamble or filler: start with the result.

Confirm you're ready in one line, then wait for me to send the expense policy and a list of claims (date, category, amount, receipt yes/no, note).

Then sendThe expense policy and a list of claims (date, category, amount, receipt yes/no, note). For example: Policy: meals ₹1,500/day, receipts over ₹500 · claims: dinner ₹2,100, taxi ₹650 no receipt

ChatGPT

  1. Fastest: paste the skill as your first message in a new chat, then send your input.
  2. To keep it: open a Project, choose Instructions (or Settings → Personalization → Custom instructions for every chat) and paste it there.
  3. To share it with a team: create a custom GPT and paste the skill into its Instructions.
  4. In the Codex app: copy the skill's folder into ~/.codex/skills/ (or Customize → Skills → Add → Create skill).

Claude

  1. Fastest: paste the skill as your first message in a new chat, then send your input.
  2. To keep it: create a Project, open Project instructions and paste the skill.
  3. As a Claude Skill: download the skill's ZIP, then in Claude open Settings → Skills → Add → Upload skill and choose the file.

Gemini

  1. Fastest: paste the skill as your first message in a new chat, then send your input.
  2. To keep it: open Gems → New Gem, paste the skill into Instructions and save.

Microsoft Copilot

  1. Fastest: paste the skill as your first message, then send your input.
  2. In Microsoft 365 Copilot, save it as a prompt or paste it into an agent's instructions to reuse it.

Any other assistant

  1. Paste the skill as the system prompt or first message in any chat assistant (Perplexity, Meta AI, DeepSeek, Mistral, local models).
  2. Coding agents that read the Agent Skills format (SKILL.md) can load the downloaded file from their skills folder.

Install it permanently

Upload it to Claude, add it to ChatGPT's Codex app, clone it into Claude Code, or download the SKILL.md for any agent. Full guide with screenshots →

Download the ZIP and upload it in Claude. Claude then uses the skill on its own whenever a request matches.

Download ZIP

Quick setup

  1. In Claude, open Settings → Skills (under Customize).
  2. Click Add → Upload skill.
  3. Choose the ZIP — don't unzip it — and make sure the skill is switched on.
Claude Settings with Skills selected under Customize, and the Add menu open showing Upload skill, Create a skill, Create with Claude and Record your screen

Repositoryscienceofapps.com/skills/ai-skills.git · all 200 skills, one folder each, plain git over HTTPS

What it does

The steps it follows

  1. Check each claim against limits, categories and receipt rules.
  2. Flag violations with the policy clause.
  3. Compute the approvable amount.
  4. List questions for the employee.
What you get back

The reply format

  • Claim table: claim, status, clause, approvable amount
  • Total claimed vs approvable
  • Questions
FAQs

Questions about Expense claim checker

What does the Expense claim checker skill do?

Expense claims break policy in small ways that slip through manual review. The skill fixes that: each claim checked against your policy, with violations, missing receipts and the amount to approve.

How do I install Expense claim checker in ChatGPT, Claude or Gemini?

Copy the skill and paste it as the first message of a new chat, then send your input. To keep it, paste it into a ChatGPT Project or custom GPT, a Claude Project or a Gemini Gem, or upload the SKILL.md file as a Claude Skill.

What do I send Expense claim checker after installing it?

Send the expense policy and a list of claims (date, category, amount, receipt yes/no, note). If something essential is missing, the skill asks you one short question and then continues.

Is the Expense claim checker skill free?

Yes. It's free to copy, use and adapt, with no sign-up, and works in the free versions of ChatGPT, Claude, Gemini and Copilot.

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You paste

Revenue ₹4.2 crore, COGS ₹2.9 crore, opex ₹1.6 crore, current assets ₹1.1 crore, current liabilities ₹1.4 crore

You get

The business lost ₹30 lakh: gross profit ₹1.3 crore didn't cover ₹1.6 crore of operating costs.

Gross margin = 1.3 ÷ 4.2 = 31% · current ratio = 1.1 ÷ 1.4 = 0.79

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You paste

Q3: revenue ₹3.1 crore (plan ₹3.4), burn ₹45 lakh/month, cash ₹6.3 crore

You get

Headline: Revenue 9% behind plan; runway 14 months at current burn.

Runway = ₹6.3 crore ÷ ₹45 lakh = 14 months

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Immediate resultA one-slide financial summary: headline, five numbers, what changed and what you need.

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ProblemOwners confuse markup with margin and price products at a loss.

You paste

Cost ₹240 per candle, target 40% margin, 18% GST, fixed costs ₹60,000/month

You get

Price before GST = 240 ÷ 0.60 = ₹400 (markup 66.7%)

Customer price = 400 × 1.18 = ₹472

Break-even = 60,000 ÷ (400 − 240) = 375 candles a month

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