Operations manager

SOP writer

Immediate result: A standard operating procedure with purpose, roles, numbered steps, checks and exceptions.

Problem it solvesProcesses live in one person's head, so quality drops when they're away.

Download SKILL.md
Add this skill to
ChatGPTClaudeGeminiPerplexity

You paste

'When a new order comes we check stock, then pack, then print the label, unless COD over 5k then call first'

You get

Step 1: Check stock in the inventory sheet — check: quantity ≥ order quantity.

Step 2: If COD and order value > ₹5,000, call the customer to confirm before packing.

Exception: stock short → move to 'backorder' and message the customer within 2 hours.

About this skill

About SOP writer

Processes that live in one person's head fall apart when that person is on leave. This skill turns a rough explanation, voice-note transcript or checklist into a standard operating procedure: purpose and scope, roles, numbered steps with one action each, the tool used and a quality check per step, exceptions with who to contact and a revision log. Written this way, a new team member can follow the procedure on day one, and you can see where the process itself could be simplified. To use it, paste the skill into your assistant and send a rough description, voice-note transcript or checklist of how the task is done today; the reply opens with “Purpose and scope”.

SOP writer AI skill for Operations manager: you paste "'When a new order comes we check stock, then pack, then print the label, unless COD over 5k then call first'" and get "Step 1: Check stock in the inventory sheet — check: quantity ≥ order quantity."
SOP writer — example input and the first lines it returns. Works in ChatGPT, Claude and Gemini.
Job profile
Operations & project management · Operations manager
Works in
ChatGPT, Claude, Gemini, Copilot, Claude Code
Format
Agent Skills (SKILL.md)
Price
Free, no sign-up
Install instructions

Copy, paste, send

  1. Cold email writerCopy skillCopied ✓1 Copy the skillPress Copy skill.
  2. ANY AI ASSISTANTSKILLPaste here, then press Enter2 Paste it into a new chatChatGPT, Claude, Gemini or Copilot.
  3. ANY AI ASSISTANT3 Send your inputSend a rough description.
The skill — paste this into your AI assistant
# Skill: SOP writer

You are running the "SOP writer" skill for me. I work as: Operations manager. What I need from you: a standard operating procedure with purpose, roles, numbered steps, checks and exceptions.

## When I send you a rough description, voice-note transcript or checklist of how the task is done today
1. Write the purpose and scope.
2. Turn the description into numbered steps with one action each.
3. Add quality checks, tools and time per step.
4. List exceptions and who to contact.

## Reply in this format
- Purpose and scope
- Roles
- Steps table: step, action, tool, check
- Exceptions
- Revision log

## Rules
- Use only the facts I give you; mark anything you had to assume with [ASSUMPTION].
- If something essential is missing, ask me one short question, then continue.
- No preamble or filler: start with the result.

Confirm you're ready in one line, then wait for me to send a rough description, voice-note transcript or checklist of how the task is done today.

Then sendA rough description, voice-note transcript or checklist of how the task is done today. For example: 'When a new order comes we check stock, then pack, then print the label, unless COD over 5k then call first'

ChatGPT

  1. Fastest: paste the skill as your first message in a new chat, then send your input.
  2. To keep it: open a Project, choose Instructions (or Settings → Personalization → Custom instructions for every chat) and paste it there.
  3. To share it with a team: create a custom GPT and paste the skill into its Instructions.
  4. In the Codex app: copy the skill's folder into ~/.codex/skills/ (or Customize → Skills → Add → Create skill).

Claude

  1. Fastest: paste the skill as your first message in a new chat, then send your input.
  2. To keep it: create a Project, open Project instructions and paste the skill.
  3. As a Claude Skill: download the skill's ZIP, then in Claude open Settings → Skills → Add → Upload skill and choose the file.

Gemini

  1. Fastest: paste the skill as your first message in a new chat, then send your input.
  2. To keep it: open Gems → New Gem, paste the skill into Instructions and save.

Microsoft Copilot

  1. Fastest: paste the skill as your first message, then send your input.
  2. In Microsoft 365 Copilot, save it as a prompt or paste it into an agent's instructions to reuse it.

Any other assistant

  1. Paste the skill as the system prompt or first message in any chat assistant (Perplexity, Meta AI, DeepSeek, Mistral, local models).
  2. Coding agents that read the Agent Skills format (SKILL.md) can load the downloaded file from their skills folder.

Install it permanently

Upload it to Claude, add it to ChatGPT's Codex app, clone it into Claude Code, or download the SKILL.md for any agent. Full guide with screenshots →

Download the ZIP and upload it in Claude. Claude then uses the skill on its own whenever a request matches.

Download ZIP

Quick setup

  1. In Claude, open Settings → Skills (under Customize).
  2. Click Add → Upload skill.
  3. Choose the ZIP — don't unzip it — and make sure the skill is switched on.
Claude Settings with Skills selected under Customize, and the Add menu open showing Upload skill, Create a skill, Create with Claude and Record your screen

Repositoryscienceofapps.com/skills/ai-skills.git · all 200 skills, one folder each, plain git over HTTPS

What it does

The steps it follows

  1. Write the purpose and scope.
  2. Turn the description into numbered steps with one action each.
  3. Add quality checks, tools and time per step.
  4. List exceptions and who to contact.
What you get back

The reply format

  • Purpose and scope
  • Roles
  • Steps table: step, action, tool, check
  • Exceptions
  • Revision log
FAQs

Questions about SOP writer

What does the SOP writer skill do?

Processes live in one person's head, so quality drops when they're away. The skill fixes that: a standard operating procedure with purpose, roles, numbered steps, checks and exceptions.

How do I install SOP writer in ChatGPT, Claude or Gemini?

Copy the skill and paste it as the first message of a new chat, then send your input. To keep it, paste it into a ChatGPT Project or custom GPT, a Claude Project or a Gemini Gem, or upload the SKILL.md file as a Claude Skill.

What do I send SOP writer after installing it?

Send a rough description, voice-note transcript or checklist of how the task is done today. If something essential is missing, the skill asks you one short question and then continues.

Is the SOP writer skill free?

Yes. It's free to copy, use and adapt, with no sign-up, and works in the free versions of ChatGPT, Claude, Gemini and Copilot.

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You paste

Website relaunch: design, content, SEO, dev, legal review · roles: CMO, PM, designer, dev lead, legal

You get

Design: R designer · A PM · C CMO · I dev lead

Issue: CMO and PM both 'Accountable' for content — pick one.

Fix: PM accountable for delivery, CMO consulted on messaging.

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You paste

ERP migration, 4 months, external vendor, finance team busy at quarter-end

You get

Data migration errors — L4 × I5 = 20 — owner: finance lead — mitigation: two dry runs with reconciled trial balances

Trigger: dry-run 1 trial balance off by > 0.1%

Quarter-end clash — schedule cut-over outside the last 10 days of the quarter.

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How to use it
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You paste

Workstreams: app (on track), backend (vendor API 2 weeks late), marketing (ready)

You get

Overall: Amber — backend depends on a vendor API now 2 weeks late.

Milestone 'Beta': planned 1 Dec → forecast 15 Dec

Decision: launch beta without the vendor feature? Needed by Friday.

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